MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, March
17, 2014 at 4:01 p.m. at the District Office, 10300 NW 11th Manor,
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Also
present were:
Kenneth Cassel District
Manager
William Capko District Counsel
Dan
Daly Director
of Operations
Kay
Holmes District
Accountant
Troy
Lyn District
Engineer
Jan
Zilmer Human
Resources
Jodi
Silverbloom Accounts
Payable
Ed
Stover Water
Department
Joe
Stevens Water
Department
David
McIntosh Wastewater
Department
Randy
Frederick Drainage
Shawn
Frankenhauser Drainage
Stephen
Seigfried Field
Superintendent
John
McKune District
Consultant
The
following is a summary of the minutes and actions taken during the March 17,
2014 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the February 17, 2014 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the February
17, 2014 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the minutes of the February 17, 2014 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
A.
Harold
Kaplan – Discussion of Passive Park
Mr. Kaplan was not in
attendance. He had a discussion with Mr.
Capko prior to the meeting and his concerns were settled. The suggestion was made to follow similar
rules as City Parks. Mr. Capko will
present the Board with suggested rules at the next meeting.
FOURTH ORDER OF BUSINESS Approval of Work
Authorizations
A.
Work
Authorization #86 Related to Canal Bank Stabilization 60% Design
There
being no questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor Work Authorization #86 was approved.
B.
Work
Authorization #87 Related to Wellhead Improvements
Mr. Mena MOVED to approve Work
Authorization #87 and Mr. Shank seconded it.
There
was discussion regarding rehabilitation work on wells not increasing wellhead
pressure at the nano plant. A workshop
meeting will be scheduled to discuss the well field.
On VOICE vote with all in favor
the motion as previously outlined passed.
FIFTH ORDER OF BUSINESS Consideration of Proposal
for Blower #10 Retrofit
Mr. McIntosh reviewed a proposal
from Barney’s Pumps, Inc.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the proposal from Barney’s Pumps, Inc. for a total
cost of $30,343 was approved.
SIXTH ORDER OF BUSINESS Staff Reports
A.
Manager
– Ken Cassel
Mr. Cassel reported the
following:
Ø The
settlement with CH2M Hill is being finalized.
The sand strainer issue is being set aside and the other issues are
being resolved.
Ø There
were some issues with the Coral Springs Building Department regarding the fence
encroachment easement agreement with Mr. Roth.
They wanted the District to apply for the permit instead of the
homeowner. The City Attorney was
contacted and misinterpretations by the Building Department were resolved.
B. Engineer
– Troy Lyn (Report Included)
Mr.
Lyn reviewed the Project Status Report, a copy of which is attached hereto and
made a part of the public record.
Ø The
deep injection well permit is pending and should be issued soon.
Ø Installation
work on the RICE/NESHAP generator will begin this week.
Ø The
above ground diesel fuel tank is waiting on submittals and drawings, which
should be ready within the next three weeks.
Ø SFWMD
responded that Wells #4 and #7 can be relocated.
Ø Slime
is being deposited in the sand strainers.
Staff is awaiting results from the laboratory.
C. Department
Reports
·
Operations
– Dan Daly
Ø
Utility
Billing Work Orders
The above items are for informational
purposes only. Mr. Daly also reported the following:
o Meter
reader replacements continue and are being done under budget.
o Approximately
$16,000 was received from the bronze in older meters.
o Number
of water billing calls decreased from 98 calls in January of 2013 to 33 calls
in January of 2014.
o Mr.
Mena mentioned issues the City is having with water restriction violations.
o
Staff continues to upload informational
videos on YouTube.
·
Water –
Ed Stover
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record.
·
Sewer –
David McIntosh
A copy of the report was included in
the agenda package and is attached hereto as part of the public record.
·
Stormwater
– Randy Frederick
Mr. Frederick stated
they will be working on the canal bank restoration project in Eagle Trace
starting tomorrow.
·
Field –
Stephen Seigfried
A copy of the report was included in
the agenda package and is attached hereto as part of the public record.
·
There being no report, the next
item followed.
·
Motion
to Accept Department Reports
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the department reports were accepted.
D. Attorney
The following was
discussed:
Ø Mr.
Shank asked if there was a response from the City Attorney regarding the
security access issue at the plant. The City
Attorney told Mr. Capko staff responded to the District.
Ø Mr.
Cassel stated City staff discussed plans of action. They will make sure the key is not issued to
anyone. The District posted an Emergency Only sign.
Ø Mr.
Cassel will send a letter requesting an inventory of who has a copy of the
key. He will copy and list the Board on
the letter.
Ø Mr.
Shank asked if the City responded to the letter regarding the District’s
donation of parks. There has been no
response or acknowledgement from the City.
SEVENTH ORDER OF BUSINESS Approval of Financial
Statements for February 2014
The
Board reviewed the financials,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the financials were approved.
EIGHTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
Ø Mr.
Mena complimented Mr. Daly on the newsletter.
Ø Mr.
Mena suggested music for the Open House.
Mr. Daly stated a DJ will be at the event.
Ø Mr.
Mena reported he will attend a legal forum in Tallahassee and will become a
Certified District Official.
Ø Mr.
Mena stated SWCD sent him a newsletter.
Their election was postponed. Mr.
Capko stated it was postponed due to a problem with publication of the notice.
Ø Mr.
Shank thanked staff for their work on the Open House.
Ø Mr.
Stover would like to nominate Mr. Joe Stevens for Reverse Osmosis Plant
Operator of the Year with the Southeaster Desalting Association.
NINTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the meeting was adjourned.
Kenneth
Assistant
Secretary President